Summary
This article outlines the guidelines for Microsoft license provisioning for Vanderbilt University. The information provided includes usage rights for the purchased software, eligibility for discounts, and provisions for contractors and affiliates.
This article clarifies that while there are specific rules regarding personal and contractor usage of Microsoft licenses, provisions exist to ensure compliance and benefit both the university and its affiliates. Affiliates may share licenses if they a
Body
Guiding Principles
- All software purchased through university agreements is intended for the benefit of the institution and not for personal use.
- The use of Microsoft 365 (M365) solutions on personal devices is permissible if it is for work purposes (e.g., attending meetings remotely).
License Provisioning Conditions
1. Personal Device Usage
- M365 solutions can be used on personal devices if the usage is work-related.
- Example: Logging into Teams from a home computer to attend a meeting.
2. Contractor and Affiliate Usage
- Contractors performing work for the institution can access software licenses, provided they are related to their work at the university.
- If an affiliate, such as a VUMC employee with dual identity, purchases a Microsoft license through the Vanderbilt software store, they are allowed to use that license on a VUMC-owned machine or a personal device, if it is for work related to the University.
3. Workplace Discount Program
- Anyone covered under M365 licenses has the right to use the [Workplace Discount Program] (https://www.microsoft.com/en-us/workplace-discount-program?msockid=0a02365b3d2a605a1205230f3c8461ac), which offers a 30% discount on M365 Family or M365 Personal plans for personal use.
- Purchases under this program must be made directly by the end user.
4. Azure Dev Tools for Teaching
- Students may install certain software on their personal computers under the Azure Dev Tools for Teaching program, provided it is for learning purposes and not for production use.
- This benefit is available with an Education Enrollment (EES) contract, but it does not involve a purchase by the university.