Internal VUIT Communications Process

Summary

An overview of the VUIT communications process; when and how to engage.

Purpose:
- The purpose of the communications process and board is to ensure communications are coordinated with other communications, consistent in format and message, documented in a comms calendar, and that all stakeholders involved are included.
Who
- David, Ronee, Kimberly, Kathleen Rachel
When it meets
- Meets two times per week to review comm requests and manage active requests
When to engage
- Communications over 50 non-vuit users
How to request a communication
- Click here to access the communications submission form
How to view communications sent/planned
- Click here to view the communications calendar
- Communications will also be shared in CAB
- Communications will also be shared in G2
Important Notes
- Engage early!
  - Engage the team early for the best outcome.By engaging early the right message can be crafted, messages can be approved, distribution lists can be verified, etc.
  - Additional time may be needed for enterprise comms from Marcomm, Student Affairs, or Faculty Affairs
- Link to a change
  - If you have a change before the change board do you have a communication request?
  - If you have a communication request, does it also relate to a specific change?
- How to draft an email
  - Utilize the ABC Method to create a communication
    - Warm greeting followed by:
      - Action needed
      - Bullet point body
      - Close
    - Click here for how to video

Article ID: 642

Created

Tue 5/20/25 12:49 PM

Modified

Tue 11/18/25 9:01 AM