Internal VUIT Communications Process

Summary

An overview of the VUIT communications process; when and how to engage.

Body

  • Purpose:
    • The purpose of the communications process and board is to ensure communications are coordinated with other communications, consistent in format and message, documented in a comms calendar, and that all stakeholders involved are included.
  • Who
    • David, Ronee, Kimberly, Kathleen Rachel
  • When it meets
    • Meets two times per week to review comm requests and manage active requests
  • When to engage
    • Communications over 50 non-vuit users
  • How to request a communication
    • Click here to access the communications submission form
  • How to view communications sent/planned
    • Click here to view the communications calendar
    • Communications will also be shared in CAB
    • Communications will also be shared in G2
  • Important Notes
    • Engage early!
      • Engage the team early for the best outcome.By engaging early the right message can be crafted, messages can be approved, distribution lists can be verified, etc.
      • Additional time may be needed for enterprise comms from Marcomm, Student Affairs, or Faculty Affairs
    • Link to a change
      • If you have a change before the change board do you have a communication request?
      • If you have a communication request, does it also relate to a specific change?
    • How to draft an email
      • Utilize the ABC Method to create a communication
        • Warm greeting followed by:
          • Action needed
          • Bullet point body
          • Close
        • Click here for how to video

Details

Details

Article ID: 642
Created
Tue 5/20/25 12:49 PM
Modified
Tue 5/20/25 12:49 PM