Purpose
This article aims to give a brief overview of Microsoft Teams and Zoom meeting AI functions and inform the Vanderbilt community about Advanced Meeting Capabilities.
Target Audience
- Faculty and Staff
- Undergraduate Students
- Graduate and Professional Students
Prerequisites
- An active Vanderbilt account
- All active users have access to Microsoft Teams and Zoom.
Description
Meeting transcription and AI features are becoming increasingly essential tools for enhancing productivity and collaboration. In this article, we will explore the transcription and AI capabilities available to Vanderbilt community in Zoom and Microsoft Teams, including specific options for faculty, staff, and students.
Zoom
Transcription Services:
Zoom provides free transcription services to all its users. This feature automatically transcribes the audio from meetings and webinars, making it easier to reference and share important information. The transcription is displayed in real-time, allowing participants to follow along during the meeting, and it can be saved for future review.
AI Features
Zoom also offers free AI features that enhance meeting experiences. These AI capabilities include automated meeting summaries, action item identification, and intelligent meeting highlights. These features help users to focus on the discussion without worrying about taking detailed notes.
Availability
The transcription and AI features in Zoom are available for free to all faculty, staff, and students. This makes it an accessible tool for educational institutions and organizations looking to leverage advanced meeting capabilities without incurring additional costs.
Microsoft Teams
Transcription Services
Similar to Zoom, Microsoft Teams provides free transcription services. This feature captures the spoken content during meetings and presents it in text format, aiding in accessibility and comprehension. Users can easily search through the transcriptions to find specific information discussed during the meeting.
Premium Options
For faculty and staff looking to enhance their Teams experience, there are premium licensing options available:
- Teams Premium Licenses: These licenses cost approximately $2 per user per month and offer additional features beyond the standard free offerings.
- M365 Copilot Licenses: These licenses are available for $30 per user per month and provide advanced AI capabilities, including complex data analysis and integration with other Microsoft 365 applications.
Availability
In Teams, the free transcription service is available to all users, but the premium AI features require a purchase of the Teams Premium or M365 Copilot licenses. This tiered approach allows users to choose the level of functionality that best suits their needs and budget. To purchase Teams Premium licenses or M365 Copilot licenses, please submit a service request by selecting the button on this page.
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References