Throughout the project request and project lifecycle, the project manager will update the Project Health, Resource Health, and Project Status for their projects in the Projects application. As a resource or stakeholder on a project, it is essential to understand the different Project Status and Project Health selections concerning your project.
Project Status
Approved: when the project has been approved to move forward, but is pending assignment of a Project Manager.
Not Started: for any approved project that has not yet begun.
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At this stage you may be gathering high-level requirements but there is no significant planning underway.
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The project has been approved through the normal request process (if applicable) and has been added to the queue.
Initiation: when the project manager is assigned and starts identifying resources for the project.
Planning: when the project manager/team refines the details of the project and develops a plan for completion.
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Project planning includes scheduling, identifying additional project team members and/or resources, developing KPIs, etc.
Execution: when the project plan has been approved and the project team is actively working on the deliverables of the project.
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Project team performs the project work according to the plan.
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Project team meets regularly to identify/address any variances from the plan so corrective action can be taken to improve project outcomes.
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A project remains in this status until Completed, Cancelled, or put On Hold.
Note: When a project is in process, the Project Health should be Red, Yellow, or Green.
Prepare for Closure: when the project is wrapping up, and the project team is assessing and formalizing acceptance of project deliverables.
Closed: when a project has been completed and closed out.
In Workflow: when the project has been identified but has not been officially approved by the VUIT Project Governance Committee to be initiated.
Not VUIT PMO Managed: when a project has been identified but is not managed by the VUIT PMO.
On Hold: when there is a want or expectation to complete the work, but the work has been temporarily paused.
- When a project is placed "On Hold," no TeamDynamix back-end features are triggered; it is simply a status indicator showing that the project is paused.
- The project is still active, and any resources on it are still scheduled, meaning the project still impacts resource availability in TeamDynamix.
Project and Resource Health
Green: Project is on track (The project is meeting defined objectives in scope, on schedule, and on budget).
Yellow: Project is at risk, but corrective actions have been identified.
Red: Project is at risk, no corrective actions yet identified.
None: This should only be used when the project is not yet in process.