How to Get Started with OneVU powered by Okta (User Onboarding Guide)

Purpose

This article provides step-by-step instructions for new users to onboard to OneVU powered by Okta. OneVU provides secure access to university systems using Single Sign-On (SSO) and Multi-Factor Authentication (MFA). 

Target Audience

  • Vanderbilt University Community  

    • Faculty and Staff 

    • Undergraduate Students 

    • Graduate and Professional Students 

  • VUIT Internal Knowledge 

Prerequisites

  • Active @vanderbilt.edu email address and password 

  • Access to a personal or work mobile device (for Okta Verify (MFA) enrollment)   

Instructions

1: Navigate to https://onevu.vanderbilt.edu, to access the OneVU Portal 

2: Sign in with your @vanderbilt.edu email and password 

3: Enroll in Okta Verify Multi-Factor Authentication (MFA) 

  • After logging in, Okta will prompt you to set up Okta Verify MFA 

  • Click “Set Up” under Okta Verify 

  • A screen with a QR code will appear. Leave this window open but you will switch to your mobile device for the next steps. 

4: Install Okta Verify 

  • On your mobile device, install the Okta Verify app: 

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  • The application icon  

  • Once downloaded, you will open the application and select “Get Started.” 

  • Then select ”Next.” 

  • Select “Add Account.” 

  • Select “Organization” 

  • Select "Skip.” 

  • Then select “Yes, Ready to Scan.” Your mobile device will likely require you to allow the application to use your camera. 

5: Link Okta Verify to Your Account 

  • In your browser, continue the MFA setup and select Okta Verify 

  • Open the app and scan the QR code displayed on your computer screen 

    • Note: We highly recommend allowing the application to send you push notifications so that when Okta Verify sends you a push, it comes through on your phone without navigating to the app.  

  • Now, go back to your computer screen and click "Continue."

6: Link a non-VU email address

  • Enter your non-Vanderbilt email address. This email will be used if you have lost access to your account. Then, you can choose "Finish." 

    • Note: To complete the secondary email address registration, you will want to navigate to your personal email account, find the email sent to you from One VU, and select "confirm the email.” 

7: Explore Your OneVU Dashboard 

  • Once logged in, you’ll see a dashboard of all applications you can access. Click any icon to launch an app with SSO. 

Uploaded Image (Thumbnail)If you need additional assistance, please call the Help Desk at 615.343.9999 or visit the VUIT Tech Hub website.

 

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