How to Choose Default Applications in Windows and MacOS

This article provides step-by-step instructions for selecting default applications in both Windows and MacOS. Setting default applications allows users to streamline their workflow by specifying which programs open specific file types or links.  

• General Public

• Vanderbilt University Community

  • Faculty and Staff

  • Undergraduate Students

  • Graduate and Professional Students

• VUIT Internal Knowledge  

• Have access to a Windows or MacOS computer

• Have installed applications that you want to set as defaults.

This article provides step-by-step instructions for setting default applications in both Windows and macOS. It explains the importance of default applications in managing file types and links, ensuring that users can easily access their preferred software for tasks such as opening documents, web browsing, and handling emails. The guide includes prerequisites for making these changes and common troubleshooting tips for issues that may arise during the process.

Setting Default Applications in Windows

1. Open Settings:

   • Click the Start menu and select the Settings (gear icon).

2. Access Apps:

   • In the Settings window, click on Apps.

3. Default Apps:

   • In the left sidebar, select Default apps.

   • You’ll see various categories, including email, maps, music player, photo viewer, and more.

4. Choose Default Applications:

   • Click on the current default app under the category you wish to change.

   • A list of compatible apps will appear. Select the desired application from the list.

5. File Type Association (optional):

   • Scroll down and select Choose default apps by file type.

   • Find the file extension you want to associate with a default app and click on the current default app next to it.

   • Select your preferred application from the list.

Setting Default Applications in MacOS

How to Change Default Web Browser on Mac

1. Open System Settings: Click on the  Apple menu and select System Settings.

2. Select Desktop and Dock: In the left sidebar, click on Desktop and Dock.

3. Change Default Browser: Find the Default web browser setting. Click on it and choose your preferred browser (e.g., Edge, Chrome, Firefox) from the list.

From now on, any web link clicked in any app will open in your chosen browser instead of Safari.

How to Change Default Mail App on Mac

1. Open the Mail App: Launch the Mail app from your Dock.

2. Access Preferences: Click on Mail in the menu bar, then select Preferences.

3. Select Default Email Reader: In the General tab, locate the Default email reader option. Choose Microsoft Outlook from the dropdown list.

   1. See: Outlook (Personal for Email) for more information about this supported option for Vmail.

Now, when you click on an email address, Microsoft Outlook will open instead of Apple Mail.

How to Change Default App for a File Type on Mac

1. Locate the File: Open Finder and find a file of the type you want to change the default app for.

2. Get Info: Control-click or right-click on the file and choose Get Info.

3. Change Default App: In the Get Info window, find the Open with section. Click on the dropdown menu and select the app you want to use.

4. Apply to All: To set this change for all files of this type, click on the Change All button.

Important Notes

• All changes made to default applications apply only to the current user account. If you have multiple accounts on your Mac, repeat these steps for each account.

• When installing a new browser, you may be prompted to set it as the default the first time you open it. You can also change the default browser within the settings of that browser.

• Application Not Listed: If your desired application does not appear in the list, ensure it is installed and compatible with your operating system.

• Permissions Issues: If you cannot change the default apps, check for administrative permissions. If necessary, place a Service Request for assistance.

• Setting default applications can enhance your productivity by streamlining how files and links are opened.

• It is a good practice to regularly review and update your default app settings, especially after installing new software.