Update Personal Information

Purpose

The purpose of this article is to detail the process for updating your personal information in Oracle.

Target Audience

• Vanderbilt University Community

  • Faculty and Staff

  • Undergraduate Students

  • Graduate and Professional Students

Prerequisites

• The ability to access Oracle / SkyVU

Description

This article details the steps for updating your personal information in Oracle. Updating your information in Oracle is the first step toward getting your information to display correctly in other subsystems. 

The steps below can be used to change your name, address, work location, job title, preferred name, and other items.

Steps to Resolve or Procedure Step

Preferred First Name

All (Students, Faculty, and Staff):

1. Navigate to Existing Users and sign in.

2. Click on the drop-down menu in the upper-left corner. Select End User Tools and click on Set Preferred Display Name.

3. Verify the VUNet ID is correct and add the preferred Display name into the First Name field.

4. Submit the request by clicking Continue. 

Students:

1. To have your preferred name appear on the class roll and in Oracle's directory, a Preferred Name Form will have to be filled out and sent to the Registrar (email or mail is fine).

   • Registrar Name Update Guidelines 

   • Registrar Preferred Name form This can be emailed in or delivered to the Registrar's office.

Faculty and Staff:

1. Employees can set preferred names by editing their PII in Oracle Cloud.

   • Me > personal information > personal details > click the pencil to the right of the name field to edit > populate your preferred name > submit changes.

   • Apart from 'Preferred Name,' all Oracle name changes must be accompanied by the proper supporting documentation, as listed under the last name section of this document.

   • This process can be used to fix backward display names as long as the first and last names are set properly on the account.

Last Name

1. Students and alumni need to fill out a Name Change Form (STUDENTS AND ALUMNI) and submit it via email/mail to the Registrar with supporting documentation:

   • Supporting documentation can be:

     • Birth Certificate

     • Court Order

     • Divorce Decree

     • Marriage Certificate

   • Supporting documentation does not include:

     • Driver's License

     • Social Security card

2. Employees need to report name changes to the HR Processing Office (EMPLOYEES, STAFF, FACULTY)

3. If the above has been done and the Last Name field in SailPoint shows the new last name, but the Display Name still shows the old last name, perform the process outlined above in "Preferred First Name."