Email Account Expiration Policy

Purpose

The purpose of this article is to explain how long Vanderbilt email accounts remain active.

Target Audience

  • Vanderbilt University Community

    • Faculty and Staff

    • Undergraduate Students

    • Graduate and Professional Students

  • VUIT Internal Knowledge

Prerequisites

  • Have a Vanderbilt email account

Description

The following chart illustrates the general email account expiration policy: 

  V-Mail VU Gmail
Faculty ​+4 months from last day of employment ​N/A
Staff ​Expires the last day of employment N/A
Emeritus ​Never N/A
Undergraduate Student ​+4 months from last day as an enrolled student Never
Former ​Undergraduate Student
and Vanderbilt Employee		 ​Expires the last day of employment *Never
Graduate Student ​+1 year from last day as an enrolled student N/A

* Undergraduate VU Gmail accounts are never expired. However if a student becomes a staff member and then leaves, he/she must get authorization from their direct supervisor for email delivery to their VU Gmail account to be re-activated.

* Undergraduates who continue on to graduate school will automatically have their email delivery changed from their VU Gmail account to their V-Mail exchange account. This happens once their student records profile change to show them as a graduate student (usually around graduation). Undergraduates will receive an email in their VU Gmail account informing them of when the change has occurred.

Additional Information

For help with email access please Submit a Request.

References

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Communication and Collaboration General Request
Support for Alumni Email, Box, DMARC/DKIM Configuration, Distribution Lists, Email, Account Delegation, Email Forwarding Exceptions, Listserv, Mailbox Quota Increases, Microsoft Office 365 applications, OneDrive, Outlook, Power BI, Primary Email Address Changes, SharePoint, SMTP Auth, VU Gmail, and Zoom.