Guiding Principles
- All software purchased through university agreements is intended for the benefit of the institution and not for personal use.
- The use of Microsoft 365 (M365) solutions on personal devices is permissible if it is for work purposes (e.g., attending meetings remotely).
License Provisioning Conditions
1. Personal Device Usage
- M365 solutions can be used on personal devices if the usage is work-related.
- Example: Logging into Teams from a home computer to attend a meeting.
2. Contractor and Affiliate Usage
- Contractors performing work for the institution can access software licenses, provided they are related to their work at the university.
- If an affiliate, such as a VUMC employee with dual identity, purchases a Microsoft license through the Vanderbilt software store, they are allowed to use that license on a VUMC-owned machine or a personal device, if it is for work related to the University.
3. Workplace Discount Program
- Anyone covered under M365 licenses has the right to use the [Workplace Discount Program] (https://www.microsoft.com/en-us/workplace-discount-program?msockid=0a02365b3d2a605a1205230f3c8461ac), which offers a 30% discount on M365 Family or M365 Personal plans for personal use.
- Purchases under this program must be made directly by the end user.
4. Azure Dev Tools for Teaching
- Students may install certain software on their personal computers under the Azure Dev Tools for Teaching program, provided it is for learning purposes and not for production use.
- This benefit is available with an Education Enrollment (EES) contract, but it does not involve a purchase by the university.